Set up scheduled accrual when creating a policy

Set up scheduled accrual when creating a policy

1. Click on Policies.


2. Click on + Add new policy.


3. Click on Scheduled Accrual on the top heading.


4. Specify if the employees are given Time Off allowances on a scheduled basis.

  1. Yes: Select this if you want your employees to receive time off allowances on a yearly or monthly basis.

  2. No: Select this if you intend to manually control time off allowances for your employees.


5. If you have selected Yes, type in the amount that will be given at each scheduled interval.

  1. In days: If the policy time tracked is in days.

  2. In hours: If the policy time tracked is in hours.


6. Amount is given: select the interval that the above amount will be given on.

  1. Yearly: choose this if you want that amount to be given every year.

  1. Monthly: choose this if you want that amount to be given every month.


7. Specify the date or day of the month (depending on interval length) at which the base amount should be given.

  1. The employee’s start anniversary: This will automatically allocate based on the hire date of the employee on each interval outlined above.

  1. Select a date or day of month: This will allocate the base amount to all employees on the specified date or day of the month.


8. Select what happen when an employee enrolls in a policy between scheduled accrual dates.

  1. They are given prorated time off immediately: select this if you want your employees to receive a time off allowance immediately

  1. They are given prorated time off on the next accrual date: Select this if you want your employees to receive their applicable allowance value on every accrual date thereafter.


9. Prorating time off when employees are added to time off policies often creates decimal balances. You can choose to round these values to ensure that employees receive full units of time they can book off.

  1. Don't Round: This leaves decimal values unchanged.

    1. 12.77 hours -> 12.77 hours
    2. 12.73 hours -> 12.73 hours
    3. 12.75 hours -> 12.75 hours

  2. Round to the nearest unit: This rounds values to the nearest full unit as specified by the policy.

    1. 12.77 hours -> 12.8 hours
    2. 12.73 hours -> 12.7 hours
    3. 12.75 hours -> 12.8 hours

  3. Round up to the nearest unit: This rounds values up to the nearest full unit.

    1. 12.77 hours -> 12.8 hours
    2. 12.73 hours -> 12.8 hours
    3. 12.75 hours -> 12.8 hours

  4. Round down to the nearest unit: This rounds values down to the nearest full unit.

    1. 12.77 hours -> 12.7 hours
    2. 12.73 hours -> 12.7 hours
    3. 12.75 hours -> 12.7 hours

10. Click Save.