Knowledge Base Rise People Inc Payroll Year End

            How to close the year

            Closing the Year


            Before we get into closing the year, it is important to be absolutely sure that you are finished paying employees for the year. Once the year is closed, you cannot open it again. The year must be closed in order to process payroll for the new year. Please do not complete this step if you plan to create an ad-hoc pay run in the current tax year.

            1. Select "Payroll" in the top menu and click on "Year End Closing".

            2. You will see a review on the status of your year. To be eligible for closing you must have all pay runs within the year posted, and the year cannot already be closed. 
            3. If eligible, and you are sure you are complete with the current year, click "Close Year". This will then allow you to begin processing payroll for the next calendar year.

            Why am I ineligible to close?

            There are four potential reasons you are ineligible to close. If the button "Close Year" is greyed out, one of these errors has occurred.

            Error Message
            Resolution
            Eligible Message
            # regular pay runs are unposted.
            Return to the Process Payroll / Review Payroll History screen and make sure your last regular pay run of the year has been approved and posted. You can ask the support team to post an approved pay run if needed using live chat.
            All regular pay runs are posted.
            # unscheduled pay runs are unposted.
            Return to the Process Payroll / Review Payroll History screen and make sure all ad-hoc runs have been approved and posted or deleted. You can ask the support team to post an approved pay run if needed using live chat.
            All unscheduled pay runs are posted.
            The last pay run of the year has not been posted.
            Return to the Process Payroll / Review Payroll History screen and make sure your last regular pay run of the year has been approved and posted. If it appears that it has been approved and posted, please contact our support team for assistance.
            The last pay run of the year has been posted.
            The year has already been closed.
            Someone from your company has already completed this step! Make sure you have prepared the next year.
            The year has not already been closed.


            Note: 
            Tax configurations are rolled forward for simplicity, but the CRA still recommends your employees update their TD1s every year.


            Updated: 11 Feb 2019 05:38 AM
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