If an employee takes more vacation than they have earned, you can request that they pay it back upon leaving. *Note: If this was not discussed prior to the employee leaving the company, the employee is not required to pay back the vacation taken. We highly recommend adding a relevant policy to an employee's contract when they join the company, or sending the employee an email with these details before they take the unearned vacation.
The easiest way for the employee to return money is to have it reduced from their final paycheque. You want to use a Deduction instruction Off Net to deduct the amount. Follow these steps to create a new deduction instruction if desired.
If this deduction results in a negative net pay for the employee, you cannot process the full deduction from the employee's net pay. This is because Rise does not have the ability to take money out of an employee's bank account -- therefore we would not be able to process this paycheque. If this is the case, please ask the employee to write the company a manual cheque for the amount.
If the employee does pay back the negative vacation balance upon leaving, you will need to update the ROE in two ways: