How to create and modify pay classes
Pay classes are a part of Hours Classification settings. To learn more about these settings, check out our About Hours Classification article.
Navigate to the Pay Classes section in Hours Classification to create and/or modify pay classes.
Creating pay classes
If you wish to delete an existing pay class, click the Trash icon next to its name, then click Delete in the pop-up. Note: you must always have at least one pay class, and you can’t delete the default pay class. If you wish to delete the default pay class, you need to make another pay class the default one—if you need help with this, keep reading this section.
If you wish to modify an existing pay class, click the Pencil icon next to its name. You can read about pay class settings in the next section about creating a new pay class.
Modifying pay classes
1. In the Pay Classes section, click + New pay class.
2. Select the payroll organization for the new pay class. Click Continue.
3. Create a Pay class name and Pay class abbreviation. We recommend creating names and abbreviations that make it easy to tell what the pay class is.
4. Next, you have the option to select Make this the default pay class. This means that all employees will have this pay class applied by default. You must always have a default pay class, and you can have only one default pay class. Selecting this option and then saving/creating the pay class will replace the previous default pay class.
5. Under the Create the steps required to process hours for this pay class section, you’ll connect pay codes with pay rules.
For help with pay codes, check out our How to create and modify pay codes article. For help with pay rules, check out our How to create and modify pay rules article.
6. Start with the Default step and select the pay code that belongs to this class. For example, you have a pay code called “Regular Hourly” that’s connected to the payroll rule “Reg. Hourly Pay."
7. Click + Add sub-step. This is how you can connect pay rules and pay codes.
8. Create a sub-step name—for example, “Overtime."
9. Next, select the dropdown options for When this pay rule triggers and This pay code receives eligible time, unless consumed by a sub-step. This will send hours that are applicable to the pay rule to the pay code. For example, you can use this sub-step to connect the Overtime pay rule to the Overtime pay code that’s connected to the payroll instruction.
10. Next, choose Eligible time is consumed by this step checkbox for the sub-step to consume its calculated hours. Otherwise, the sub-step hours can be consumed by both the parent and the sub-step. For example, you will not select the Eligible time is consumed by this step checkbox if there is a premium on certain shifts. In this case, employees get regular or overtime pay plus an additional hourly premium — so both premium as well as regular time or overtime must consume the calculated hours.
11. Click Add to complete adding the sub-step.
12. You can add several layers of sub-steps to a parent step. The relationship between sub-steps and the parent step is based on the Eligible time is consumed by this step checkbox in the sub-step. For example, you can add an ‘Overtime Premium’ sub-step to ‘Regular Hours’ (parent step) and ‘Overtime’ (sub-step). To allow the hours to be consumed by ‘Overtime Premium’ as well as ‘Regular Hours’ and ‘Overtime’, uncheck the Eligible time is consumed by this step checkbox for the ‘Overtime Premium’ sub-step.
To arrange the order of sub-steps on the same level, click and drag the step using the 6 dots on the left-hand side. If you want to move a sub-step to a different layer (parent step), you’ll need to delete the sub-step and create a new one by clicking + Create sub-step one layer above the layer you want the sub-step to be in.
13. Once you’ve finished creating steps, click Create pay class (or Save if you’ve been modifying an existing pay class).
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