How to create and modify pay codes
Pay codes are a part of Hours Classification settings. To learn more about these settings, check out our About Hours Classification article.
Navigate to the Pay Codes section in Hours Classification to create or modify pay codes.
Modifying pay codes
1. If you wish to delete an existing pay code, click the Trash icon next to it, then click Delete on the pop-up to confirm.
2. If you wish to modify an existing pay code, click the Pencil icon next to it. We cover pay code settings in the next section.
Creating pay codes
1. In the Pay Codes section, click + New pay code.
2. Select the payroll organization for the new pay code. Click Continue.
3. Create a Pay code name and Pay code abbreviation. We recommend creating names and abbreviations that make it easy to tell what the pay code is. An abbreviation can be up to 5 characters.
4. Next, Link to a payroll instruction using the dropdown. This list reflects the payroll instructions that exist in Rise Payroll for your organization. For help managing your payroll instructions, check out our How to add payroll instructions article.
By linking a payroll instruction to a pay code, any hours worked that have this pay code attached will have this payroll instruction applied to them—and will appear in the payroll instruction column on the input sheet in Payroll.
5. Next, you have the option to select Include hours in pay rule accumulation “Hours worked after”. Select this option if you plan to connect this pay code to a pay rule with the option “Hours worked after” selected.
For help with pay rules, check out our How to create and modify pay rules article. For help with pay classes, check out our How to create and modify pay classes article.
The Include hours in pay rule accumulation “Hours worked after” option is mainly applied to pay codes that apply to overtime hours. For example, if overtime and double-time are separate and you select this, overtime and regular hours will be accumulated, but double-time will not.
6. Next, you have the option to select Count manual override hours first. Select this option if you want this pay code to process any hours that have been changed in Time Off, Timesheets, or as a manual override on the Time Approval page before processing the rest of the hours in this paycode.
7. The Override hours with box allows you to assign a value to the pay code that will override the number of hours worked. This is useful in situations where flat rate pay is ideal - for example, if a company wants to pay employees an extra $50 for working a shift on call, they can create an On Call pay code with an override value of 50 that can be applied to that shift.
8. Click Create pay code (or Save if you’ve been modifying an existing pay code).
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