Enable Time Off to Payroll

Enable Time Off to Payroll

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Note: Time Off is included in the Grow, Optimize and HR Only plans. On the Start plan, you can add it on.

Time Off to Payroll (TOTP) takes the time off hours your employees have approved in the Rise Time Off module and brings them into your Rise Payroll input sheet, so you don't have to enter them by hand each pay run.

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Note: If your organization uses Payroll-Synced policies, the setup below doesn't apply. See Payroll-Synced Policies. If you'd like a Payroll-Synced policy turned on, submit a ticket and our team will guide you through it.

Who Time Off to Payroll is for

Time Off to Payroll works best for organizations that use the Rise Time Off module with multiple Rise Payroll accounts. It can also accommodate employees who work different hours from one another.

The feature is best suited to salaried employees. For salaried employees, both an incremental and a decremental payroll instruction are set up, so time off is added and deducted correctly. Time off can also be imported for hourly employees using an incremental instruction, but a decremental instruction is not set up for them, because their hours are not fixed from one pay period to the next.

If your hourly employees record their hours in Scheduling & Time Tracking, set them up through Scheduling & Time Tracking directly instead. Linking them through both would count their time off twice. See Linking Time Off policies to Scheduling & Time Tracking.

It is not a fit if some of your employees belong to more than one department. In that setup the hours cannot be matched to a single payroll account, so the sync will not work correctly.

If your organization uses an unlimited vacation policy, Time Off to Payroll may still be an option, but unlimited policies can cause accrual values to show as negative in payroll and on employee paystubs. Mention this in your ticket so we can confirm the right setup with you first.

Enable Time Off to Payroll in three steps

  1. Check that your organization is a fit, using the guidance above.
  2. Download the Time Off to Payroll Sync template and complete it. The template walks you through the eligibility checklist and asks you to list your time off policies and the payroll instructions each one maps to.
  3. Submit a ticket with your completed template attached. Our team reviews the details, confirms your setup, and enables Time Off to Payroll for your organization.

After Time Off to Payroll is enabled

Approved time off doesn't appear on your payroll input sheet on its own. Each night, an overnight sync picks up the requests approved that day. To bring them into your pay run, click Import Time Off on the payroll page.

A request approved today won't import right away, because it isn't picked up until the next overnight sync. If you need it in the current pay run, click Import Time Off again after the overnight sync, or add the hours to the input sheet manually.