Stat pay eligibility automation
When a statutory holiday falls within a pay period, Rise automatically determines whether each employee qualifies for stat pay and sets the Statutory Holiday Pay checkbox on the input sheet accordingly.
How it works
Each employee has a Stat pay eligible setting on their profile. If this is turned off, the stat pay checkbox does not appear on the input sheet for that employee.
If it's turned on, the employee gets a checkbox on the input sheet whenever a stat holiday falls in the pay period. For employees in Alberta, British Columbia and Ontario, Rise determines whether the employee actually qualifies and sets the checkbox accordingly. For all other provinces, the checkbox defaults to checked.
Provincial eligibility rules
Alberta
Rise checks two rules for each statutory holiday:
The 5-of-9 rule: The employee must have worked at least 5 of the last 9 instances of the weekday the holiday falls on. If a holiday falls on a Monday, Rise checks the previous 9 Mondays.
The 30-day rule: The employee must have worked at least 30 days in the last 12 months before the holiday.
If both rules are met, the checkbox is checked by default. If either is not met, the checkbox is unchecked.
British Columbia
Rise checks two rules for each statutory holiday:
The 30-day rule: The employee must have been employed for at least 30 calendar days before the holiday, based on their start date.
The 15-of-30 rule: The employee must have worked or earned wages on at least 15 of the 30 days before the holiday. Rise counts days with Time Tracking entries (including vacation and sick time), time off requests, and stat pay for an earlier holiday in that window.
If both rules are met, the checkbox is checked by default. If either is not met, the checkbox is unchecked.
Ontario
Rise checks the last and first rule using the employee's schedule in Rise Scheduling. The employee must have worked their last scheduled shift before the holiday and their first scheduled shift after it. Approved time off on a scheduled day counts as a reasonable cause for missing that shift.
If the rule is met, the checkbox is checked by default. If it is not met, the holiday falls before the employee's start date, or the employee worked the holiday, the checkbox is unchecked. If the employee has no scheduled shifts around the holiday, the checkbox is checked.
If an employee worked the holiday and you're paying them public holiday pay plus premium pay for it, check the box.
Other provinces
No automated eligibility calculation is applied yet. The checkbox is checked by default for all stat-pay-eligible employees, and you manage eligibility manually.
Hours worked on the holiday
Eligibility sets the Statutory Holiday Pay checkbox only. Hours worked on the holiday are paid separately through Stat Worked Hourly 1.5.
In British Columbia, an employee who doesn't qualify for stat pay and works the holiday is owed regular pay for those hours, not time and a half (Calculate statutory holiday pay, BC Employment Standards Act sections 44 and 46). For these employees, move the hours from Stat Worked Hourly 1.5 to regular hours on the input sheet before you approve the pay run.
What the checkbox states mean
- Checked (default): Rise determined the employee is eligible. Stat pay will be included.
- Unchecked (default): Rise determined the employee is not eligible. Stat pay will not be included unless you manually check the box.
- Orange border: The value was changed from its calculated default, either by a payroll user or by an automation.
Common questions
Why is the checkbox unchecked even though the employee is stat pay eligible?
The profile-level setting tells Rise to evaluate the employee. The input sheet checkbox shows the result. If it's unchecked, the employee didn't meet the criteria for that specific holiday. This often happens with newer employees who haven't worked long enough to meet their province's rules.
If the employee should receive stat pay anyway (for example, under a more generous company policy), manually check the box.
Why is the checkbox checked when I expected it to be unchecked?
The employee likely meets the provincial criteria based on their work history in Rise. You can manually uncheck the box if needed.
Will my manual changes be overwritten?
No. If you manually check or uncheck the box on the input sheet, your change is preserved when you refresh the payroll instruction or regenerate the pay run. It's only reset if you remove the payroll instruction and re-add it, or remove the employee from the pay run and re-add them.
What if my organization has a collective agreement or custom stat pay policy?
If your eligibility rules differ from the provincial standard (for example, a union agreement with more generous criteria), you can either override the checkboxes manually each pay period, or contact Rise Support to disable the automation for your organization entirely. With the automation off, the checkbox defaults to checked for everyone, and you manage eligibility yourself.
Related articles
- Remove statutory holiday pay from the input sheet
- What earnings are included in stat pay calculations