How to process payroll
For details on your payroll cutoff (input due date), please see your funding agreement.
Always review the Invoice Report and make sure that you have enough funds in your bank on the withdrawal date as shown on your invoice report before you click Approve.
Now that you’ve added all the employees into the system, you are now ready to start processing your first payroll.
Payment by direct deposit
1. Start by creating a regular pay run in Rise and entering values into your input sheet. Check out our article on How to create a regular pay run for detailed instructions.
You may preview your employee’s pay stub while you’re still processing your pay run in the input sheet by clicking the small triangle beside the employee’s name and selecting Preview Statement of Earnings. Please ensure that your browser allows for pop-up windows.
2. To add additional payroll instructions such as Stat Holiday Pay or Bonuses/Commissions, follow the instructions in our article on How to add payroll instructions to the input sheet.
3. Once all the values have been added into the input sheet, we recommend that you review the Statement of Earnings, the Invoice Report and the Payroll Register Report. Instructions on how to review the payroll results can be found in our How to finish (approve) a pay run article.
4. Lastly, to complete the pay run, click Approve and you’re done! See the Approving payroll section of our How to finish (approve) a pay run article for more details.
You will not be able to make further adjustments to the input sheet once you’ve clicked Approve.
Payment by manual cheque
1. Change the employee’s Payment Delivery Method to Cheque. See our article on How to set up an employee’s financial information for instructions on how to change an employee’s Payment Delivery Method.
2. Once you have completed the first step, go back to the input sheet and add the Manual Cheque payroll instruction. Check out our article on How to add payroll instructions to the input sheet for more details.
3. Select Preview Statement of Earnings to look up the employee’s net pay, then go back to the input sheet.
Please ensure your browser allows for pop-up windows.
4. Enter the net pay amount under the Manual Cheque column.
5. Click Submit, and then Results, review the Statement of Earnings as well as the Invoice Report, and click Approve to finalize/complete your payroll. For more detailed instructions on how to set up manual cheque payments, check out our article on How to record manual cheque payments.
In your Results page, you will see warning(s) indicating that the employee's net pay is zero. These “warning(s)” indicate you have done the steps above correctly - your Invoice Report should only show your total remittances scheduled for withdrawal.
Setting an employee’s pay to Manual Cheque means that net pay will not be handled by Rise. You must write a cheque or e-transfer to the employee, and Rise will only handle the remittances for that pay run.
Late Payroll Approvals
If you submit and approve your pay run past the input due date, the system will not process the pay run because it is past the payroll cutoff time. In this case, we will send you an email to notify you that the pay run is now flagged as late and that there are two options to ensure your late pay run can go through:
Option 1: You can issue a cheque on your end and add the Manual Cheque payroll instruction to the input sheet this time around. In this case, Rise will only handle your remittances. Learn how to record manual cheque payments by following the instructions in our How to process a manual cheque article.
Option 2: Push the pay date to a later date as long as you can approve the pay run by the new cutoff time. Rise will confirm your next available pay date in the Late Approval email that we will send you.
We will not be able to push through any payroll that has a pay date in the past. This means that if a pay run is not approved by the pay date, you will need to update the pay date prior to re-approving.
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