How to adjust pay for a salaried employee

Adjusting hours worked

Use this method if the employee worked fewer hours this pay period, or if you are allocating some hours to another payroll instruction (e.g. vacation).

1. Create your next regular payroll (for help with this, check out our article on How to create a regular pay run). To adjust the hours worked for a salaried employee, in Payroll, click Process Payroll/Review Payroll History.

2. Click Input Sheet to adjust the hours for a specific input sheet.

3. Adjust the hours in Reg. Salary Pay.

4. Preview the statement of earnings to ensure accuracy (for help with this, check out our article on How to preview a pay-stub).

Adjusting rate

This would be used if the pay rate of the employee is changing. The best way to update the employee's compensation is through their profile (tutorial here), but if you need to make a change for a single pay period follow these steps.

1. Create your next regular payroll (for help with this, check out our article on How to create a regular pay run).

2. Click on the pay rate for the affected employee.

3. In the Modify Salary pop-up window, select between two options.

1. If this is a one-time change, select Modify The Pay Period Salary For This Pay Run Only. Enter the amount you wish to pay the employee for this pay period in the box titled New Pay Period Salary.
   
2. If this is a permanent change, select Modify The Annual Salary For This And All Future Pay Runs". Enter the amount of their new annual salary in New Annual Salary and their average hours per pay period in Avg. Hours In Pay Period.
   

Add information into the Reason For Modification for audit purposes and click Save.

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